(to be formally discussed and agreed at the November 2020 AGM)
The Association of District Nurse and Community Nurse Educators (ADNE) is committed to protecting and respecting your privacy. This notice sets out the basis on which any personal data we collect from you, or you provide to us, will be handled or processed by us. Personal data is any information that can be used to help identify an individual, such as a name, address, phone number or email address. It is important that you read the full Policy to understand what information we hold and how we may use it.
The Policy in Brief:
The Association of District Nurse and Community Nurse Educators (ADNE) operates two websites:
This Policy applies to our website, online application forms, use of emails and phone calls for marketing purposes, and any other methods we use to collect information. It covers what the Association of District Nurse and Community Nurse Educators (ADNE) collects and why, what we do with the information, what we won’t do with the information, and what rights you have.
What information does the Association of District Nurse and Community Nurse Educators (ADNE) collect and why?
We will only ever collect the information that we need – including data that will be useful when assessing grant applications and information to help improve our services, including organising events. We collect two kinds of information:
We collect this information in connection with specific activities, such as membership of the organisation, applications to attend Association of District Nurse and Community Nurse Educators (ADNE) events, grant and bursary applications, feedback and donations. The information is either needed to fulfil your request or to enable us to provide you with a more appropriate service. You don’t have to disclose any of this information to browse the www.adne.org.uk website.
What do we do with the information?
Storing your information
Information is stored by us on computers located in the United Kingdom. However, please be aware that your information may be transmitted via or stored on cloud based computer systems that may use servers outside the UK or the European Economic Area.
We place a great importance on the security of all personally identifiable information associated with our supporters, applicants and donors. We have security measures in place to protect against the loss, misuse and alteration of personal data under our control. While we cannot ensure or guarantee that loss, misuse or alteration of data will not occur while it is under our control, we will use our best efforts to try to prevent this.
Unfortunately, the transmission of data across the internet is never completely secure and whilst we take every measure possible to protect the security of your information, we cannot ensure or guarantee that loss, misuse or alteration of data will not occur whilst data is being transferred across the internet.
We will keep your information only for as long as we need it to provide you with the services or information you have required, to administer your relationship with us, to inform our grant/bursary decision making, or otherwise to comply with relevant laws in operation, or to ensure we do not communicate with people that have asked us not to.
Sharing your information
We will only share your information if we are legally required to do so, for example by an organisation legitimately exercising a legal power or if compelled to do so by an order of the Court, or with our legal or insurance providers as part of a litigation process.
We also work with other partner organisations that may carry out work on our behalf or to carry out contractual obligations, for example event venues and IT specialists. The kind of work we may ask them to do includes processing information and processing subscription direct debit or card payments.
We will only pass personal data to other organisations (‘data processors’) if we have an agreement in place that requires them to:
What we won’t do with your information
We will never sell, exchange or share your information with other organisations to use for their own purposes.
Please note that our site may, from time to time, contain links to and from the websites of other organisations. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to any linked websites.
The General Data Protection Regulation (GDPR) 2018 gives you certain rights over your data and how we use it. These include:
For more information about your rights under the GDPR, go to the website of the Information Commissioner’s Office at www.ico.org.uk.
Any changes we make to this Policy will be posted on this page.
Further Information about Processes
Grant Applicants and Recipients
We may share information submitted in applications for grants with assessors. We may share information with other grant giving charities to establish the identity of individuals for the purposes of preventing fraud or misuse of charitable funds. We will ask you to consent to this specifically when you make an application to the Association of District Nurse and Community nurse Educators (ADNE) for funds.
Further information about our processes is available from the Association of District Nurse and Community Nurse Educators (ADNE).
(to be formally discussed and agreed at the November 2020 AGM)
‘Cookies’ are small text files on your device, e.g. a computer or smartphone. They are created by your web browser when you visit a website.
Every time you go back to that website, your browser will send the cookie file back to the website’s server. Cookies allow a website to recognise a user’s device and customise web content accordingly.
Cookies are used to enable us to improve services for you through, for example:
The website www.aboutcookies.org contains comprehensive information on how to control cookie settings on a wide variety of browsers. You will also find details on how to delete cookies from your computer. For information on how to do this on the browser of your mobile phone, refer to your handset manual.
You can also find out more about cookies on the Information Commissioner’s Office website?at: https://ico.org.uk/for-the-public/online/cookies/.